9 Best Outsourced Payroll Companies For 2025

What is a Payroll Outsourcing Service?

Payroll contracting out methods hiring an external business to deal with payroll jobs such as consolidating payroll data, computing salaries, handling tax guidelines, administering worker advantages, and guaranteeing timely payroll.

Outsourcing payroll not just conserves businesses time however also guarantees compliance with legal requirements. Outsourcing to a payroll specialist can help prevent problems that emerge with in-house payroll, like keeping up to date with changing tax laws or by hand fixing payroll errors.

How We Selected the very best Outsourced Payroll Companies

Features

We prioritized services with user-friendly user interfaces, seamless integrations with human resources and accounting software, and scalability to fulfill the needs of companies of all sizes. These functions guarantee complete payroll management, whether you’re managing a few staff members or an international labor force.

Security and Compliance

Each service was examined for its capability to protect delicate data and guarantee compliance with ever-changing tax policies and labor laws. Strong security steps and current compliance credentials are vital for decreasing threats and preventing penalties.

Customer Support

We thought about the availability of responsive consumer assistance, training resources, and continuous help to guarantee companies can depend on their chosen payroll provider. Comprehensive support assists prevent payroll errors and resolves concerns swiftly when they occur.

Reputation

To guarantee reliability, we reviewed user feedback on platforms like G2, Trustpilot and Capterra, in addition to market acknowledgment and third-party audits, to verify each tool’s performance and reliability. A indicates a track record of providing constant, premium payroll services.

9 Top Payroll Outsourcing Companies

Based on the evaluation of companies on these variety of requirements, we have created the supreme list for the best payroll services that can be contracted out in 2025.

1. Playroll

Playroll provides a thorough solution for handling global payroll and work, making it ideal for companies of any size. The platform’s Employer of Record (EOR) services allow seamless payroll processing for both international staff members and specialists in over 180 nations.

Playroll uses a Global Payroll Management service that provides companies full control and flexibility to incorporate their preferred payroll vendors per region, without any need to rip and replace their present set-up at excellent time and expense. The services include GP Analytics, an effective tool for tracking and envisioning payroll data from across the world. GP Manager combines worldwide payroll processes along with innovative analytics functions, to offer you more oversight of international payroll processes.

As part of the VAT IT Group, Playroll draws on over 25 years of experience in global employment services, focusing on in-house legal expertise.

Key Features Overview

– Consolidating international payroll processes into one main hub while providing versatile combinations with existing suppliers and internal operations.

– Map payroll information from any data source, featuring combinations with leading accounting software application.

– Quick deployment of software and automated supplier onboarding.

Multi-vendor payroll for paying workers through different suppliers.

– Simplifying payroll by automating currency management, standardizing workflows, and making sure compliance across different regions.

Global Payroll Pricing

Starting at $3 per worker.

Pros

– Quick setup with low implementation costs, saving time and resources.

– No need to replace existing payroll operations or trusted local providers.

– Real-time currency management and conversion features for global payroll.

– Advanced automation for payroll jobs throughout over 180 countries.

– Built-in compliance functions with digitized audit routes.

– Access to educated consumer support for businesses of all sizes.

– Dedicated assistance readily available at no extra cost.

Cons

– Limited integration alternatives with third-party HR tools, though more choices are always being included.

Truly Flexible Global Payroll

Switch to Playroll for smooth payroll management tailored to your needs, with complete integration with present payroll suppliers and systems.

2. Paylocity

Paylocity is known for its versatility, using a detailed outsourced payroll service suitable for mid-market services. It likewise offers a suite of HR and labor force management options, consisting of advantages administration, time tracking, and skill management

– Payroll and HR management.

– Employee self-service portal

– Advanced reporting and analytics

– Cloud-based payroll processing

Pricing:

– Strong HR services integration, flexible platform

– Robust reporting and analytics

– Includes a mobile app

Cons:

– Some features need a discovering curve

– Pricing can be greater than competitors

– Occasional system lag

– Limited worldwide payroll capabilities

– Customization might require technical knowledge.

3. Gusto

Gusto is an easy and budget friendly payroll outsourcing service, particularly matched for small companies. Known for its transparent prices and ease of usage, it likewise offers advantages administration.

– Automated tax filing and payments

– Employee advantages management

– Time tracking and PTO management

– HR services combination

Pricing:

Starts at $39/month + $6 per worker.

– Affordable and simple to use.

– Offers medical insurance, 401( k), and other advantages.

– Handles federal, state, and local tax filings.

Cons:

– Not perfect for organizations with a large, complicated labor force.

– Only available for U.S.-based workers and professionals.

– Personalized assistance is only offered at higher tiers.

– Limited versatility for distinct payroll structures.

– Slower processing times for new services compared to some competitors.

4. ADP

ADP, founded in 1949, is a trusted worldwide payroll solution especially developed for big enterprises. It provides powerful multi-country payroll software, in addition to innovative analytics for thorough insights into payroll information.

– Global payroll options

– Tax regulations compliance tools

– HR services integration

Pricing:

– Offers 24/7 client service with payroll experts.

– Automates tax filings, payroll calculations, and makes sure compliance with regulations.

– Connects with various accounting software application and HR tools.

Cons:

– Pricing can be high compared to rivals with easier payroll requirements.

– Added fees for tax filings, year-end reports, and specific features.

– Initial setup can be time-consuming and might require substantial training.

– While assistance is available 24/7, reaction times and quality might differ.

5. Paychex

Paychex is a popular choice for little to medium-sized services, offering a series of payroll and HR services. Its intuitive platform guarantees easy management.

– Automated payroll processing

– Employee benefits administration

– Time and participation tracking

– HR services for compliance

Pricing:

– User-friendly customer support

– Strong compliance support for tax and labor laws

– Mobile app for easy payroll management on the go

Cons:

– Pricing can be greater compared to some rivals

– Some advanced functions come at an additional expense

– Reports and customization options can be restricted

– Occasional delays in client support reaction times

6. Square

Square’s payroll services are ideal for small companies, particularly those currently using Square for payments, using simple combinations, automated tax filings, and direct deposit options.

– Simple payroll management

– Direct deposit and tax filing

– PTO and time-off tracking

– Integration with Square POS

Pricing:

$ 35/month + $5 per worker.

– Seamless combination with Square POS

– Competitive rates, specifically for small services with hourly employees.

– Simple and instinctive design

Cons:

– Lacks advanced HR tools and benefits administration that bigger business may require.

– Best suited for retail, restaurants, and small service-based companies, however may not be perfect for highly complex payroll needs.

– Payroll reporting features are more basic compared to competitors.

– Only available for organizations operating within the U.S.

7. UKG Ready

UKG Ready is an extensive payroll outsourcing option that combines payroll with innovative HR services, perfect for mid-market businesses.

Key Features:

– Payroll and HR services

– Workforce scheduling and time tracking

– Employee self-service options

– Compliance with tax regulations

Pricing:

– Can integrate with HR, workforce management, and accounting software application.

– Comprehensive compliance features for tax guidelines, wage laws, and reporting requirements.

– Provides comprehensive analytics into payroll patterns, labor expenses, and compliance threats.

Cons:

– Can be too complex for small companies with a high learning curve.

– Might be more costly than some simpler payroll solutions, particularly for small businesses with tight budgets.

– Some organizations might find certain features require IT support or extra modification efforts.
– Some users report disparities in consumer service response times and concern resolution.

8. Justworks

Justworks provides payroll outsourcing in addition to robust HR services, making it an ideal choice for little services with hourly and employed non-exempt staff members.

– Payroll processing and tax filing

– Employee benefits and insurance

– 401( k) management

– HR services and worker’s settlement

Pricing:

Starts at $49/month per staff member.

– Simplifies payroll processing and tax filings.

– Intuitive and easy-to-use dashboard for workers and administrators.

– Combines payroll, benefits, compliance, and HR tools in one platform.

Cons:

– More cost-efficient for mid-sized organizations than small groups.

– Less flexibility in payroll and HR tools compared to some standalone services.

– Requires business to co-employ workers, which may not match all service structures.

– Primarily focused on U.S.-based business.

9. Paycom

Paycom is an effective payroll outsourcing platform that provides effective payroll services and HR services to businesses of all sizes.

Key Features Overview:

– Automated payroll processing

– Tax regulations compliance

– HR services for workforce management

– Employee self-service functions

Pricing:

Custom prices based upon the scope of the company.

Pros:

– Employees can manage their own payroll, advantages, and tax files.

– Offers extensive functions to safeguard delicate staff member information.

– Advanced analytics supply important insights into workforce costs, turnover, and performance.

Cons:

– Compared to other payroll solutions, Paycom can be expensive, especially for little or midsize businesses.

– New users might require significant training to fully use the platform.

– Some users report that workflow customization and reporting alternatives have constraints.

– While customer care is offered, some users experience sluggish reaction times or trouble solving complex issues.

– Compared to competitors, Paycom has less integrations with other service software, needing more dependence on its internal ecosystem.

How to Choose the Right Payroll Service for Your Business

With so many outsourced payroll solutions readily available, how do you pick? As a first step, it’s vital to take your business’s size and requires into consideration. Small services may choose an easier, economical service, while bigger organizations need more thorough services.

Ensure the provider integrates smoothly with your existing HR services, accounting tools and internal workflows to minimize disruptions. A service that takes months to adopt can significantly impact your company – try to find service providers that offer fast and easy onboarding.

At Playroll, we understand the obstacles at hand. Above all, we are dedicated to supplying customized customer care, for organizations of all sizes. Our platform integrates automated, easy-to-implement international payroll management software with hands-on assistance. All in the name of making worldwide payroll and expansion really simple.